01
Employee Journeys
Coordinate onboarding, promotions, internal moves, leave and return, compliance renewals, and offboarding. Build each journey around the way your organization works.
Coming soon
The Intelligence Layerfor Workforce Operations
Build HR processes around the way your team works. Connect employee journeys, workflows, knowledge, and documents alongside your existing HR systems.
01The human element
Behind every employee journey is a person.
Meet Maya.
Maya Davis · Product Designer · starts Monday
Follow Maya from her first day through growth, leave, and whatever comes next. See the work that supports each moment.
- First day
- Growth
- Promotion
- Parental leave
- What’s next
Someone
- Joining a new team
- Celebrating a milestone
- Navigating a challenge
- Preparing for what’s next
These moments deserve care, a clear next step, and someone who’s there when it matters.
02The problem
The work behind the workforce is fragmented.
Your core HR, payroll, recruiting, and benefits systems hold the record. But the work of getting Maya ready for day one lives in inboxes, spreadsheets, shared drives, PDFs, tickets, chat threads, and people’s heads.
VaultFlare turns it into one coordinated flow.
Give every task an owner, keep documents with the right moment, and see what still needs attention before Maya’s first day.
Maya DavisStarts MondayReady for day oneReady03What VaultFlare connects
Everything behind the employee experience. Finally connected.
Explore the planned experience across five connected capabilities. Pilot scope and supported integrations will be confirmed before your team starts.
Coordinate onboarding, promotions, internal moves, leave and return, compliance renewals, and offboarding. Build each journey around the way your organization works.
Route tasks, employee needs, and approvals to the right people automatically, with clear ownership and status at every step.
Create, share, sign, and acknowledge employee documents. Use signing templates or one-off requests, guide signers in order, and track completion with signed documents and audit history kept together.
Give employees, managers, and HR clear answers grounded in your own policies.
Spot work at risk, suggest the next step, and prepare it for review with the relevant context and a person in control.
02
Workflows & Requests
Route tasks, employee needs, and approvals to the right people automatically, with clear ownership and status at every step.
03
Documents & Signatures
Create, share, sign, and acknowledge employee documents. Use signing templates or one-off requests, guide signers in order, and track completion with signed documents and audit history kept together.
04
Knowledge
Give employees, managers, and HR clear answers grounded in your own policies.
05
Intelligence
Spot work at risk, suggest the next step, and prepare it for review with the relevant context and a person in control.
04The employee journey
Maya’s journey.Connected at every step.
Here’s how those capabilities come together for Maya, from her first day to her next chapter.
Choose a moment to explore.Swipe along the timeline.
01/ 07· New hire
Maya Davis ·Offer accepted
Maya says yes.
Behind this moment
- DocumentsOffer letter signed; tax and eligibility forms collected
- TasksLaptop, badge, and accounts requested from IT and Facilities
- PeopleManager, onboarding buddy, and HR partner aligned
- CommunicationsWelcome note scheduled for the Friday before she starts
VaultFlare, behind the scenes
Prepared a day-one plan from Maya’s role, location, and team, ready for her manager to review.
What stays human
A personal welcome call from her new manager.
Maya is illustrative. The moments behind her journey are real for every employee.
05Our philosophy
AI built to empower people.
We’re building VaultFlare with people in mind first, and AI working alongside HR teams to make more time for welcoming someone new, supporting a difficult moment, and helping people grow.
Intelligence handles
- Preparing repetitive work
- Surfacing context and next steps
People lead
- Judgment and decisions
- Empathy and relationships
Three principles guide how VaultFlare prepares work and brings it to your team for review.
01
People stay in charge.
VaultFlare prepares, suggests, and drafts. Decisions that affect people are made by people.
02
Clear, explainable work.
Every suggestion comes with its context, so teams understand the why before they act.
03
Governed from the start.
Permissions and audit trails are built into the foundation.
06The category
From systems of record to systems of action.
HCM platforms transformed how organizations store workforce data. VaultFlare is focused on what happens next: the work surrounding that data.
Systems of record
Systems of action
- Store who someone is
- Coordinate what happens next
- Organized by module
- Organized around the journey
- Answer “what’s true?”
- Move the work forward
- Wait to be updated
- Surface what needs attention
Across your HR suite and the tools around it. VaultFlare is designed to coordinate the work, with supported connections confirmed with each pilot team.
- Recruiting · Offer signedMaya’s onboarding journey startedEmployees
- Core HR · Promotion approvedNew role letter drafted for reviewHR team
- Benefits · Enrollment window openedMaya’s benefits question answeredEmployees